In your role as Payroll Clerk at The North West Company (NWC), you will provide payroll services to both NWC and The North West Company International banners (NWCI).
Joining NWC gives you the opportunity for growth and development throughout the company, a competitive salary and benefits package, and to be part of a dynamic and diverse culture.
NWC is a leading retailer to under-served rural communities and urban neighbourhood markets in the following regions: Northern Canada, Western Canada, rural Alaska, the South Pacific islands, and the Caribbean. Our stores offer a broad range of products and services with an emphasis on food. Our value offer is to be the best local shopping choice for everyday household and local lifestyle needs. Check out northwest.ca for more information.
Your Role:
Accurately enter employee data changes from manual Personnel Change Forms or PCF web applications into the HRMS by deadlines;
Data entry/import of special ship temporary employee hires and timecards monthly as received;
Verify store timecards are approved in timekeeping systems and contact store managers to request outstanding approvals by service deadlines;
Run related audits;
Save and organize employee change forms online for entry
Garnishment and wage assignment reporting and preparation and mailing of payments to various regulated bodies;
Manage HR Connect tickets assigned and modify status of tickets within service levels;
Sort and distribute all incoming email; faxed and mail to the correct team member;
Print and seal pay stubs and sorts for mailing to stores and corporate support offices;
Prepare payroll mailing envelopes/courier envelopes for shipping and delivers to the mail room within established timelines;
Print annual statements and prepare for mailing as required;
Verify daily if there are EFT rejects/EFT payments/Cheque exceptions on banking websites, distributes or files accordingly;
Verify employees last day worked for terminations if required;
Execute operational reporting as required;
Perform a variety of office/clerical functions such as reporting, letter creation, photocopying, filing, faxing, hardcopy mailings, and ordering of all payroll office supplies;
Order and ensure proper stock of mailing envelopes, printer, toners to achieve closure deadlines.
Desired Skills & Experience:
A minimum of one (1) year of general office experience, preferably payroll related;
Demonstrated ability to work with highly confidential information;
Excellent organizational, planning, and prioritizing skills;
Previous numeric data entry experience required;
Basic accounting knowledge is an asset;
Demonstrated proficiency in MS Office products, with an intermediate level in Excel, V lookups, filters, etc.;
Detail conscious with a high degree of accuracy;
Exceptional customer service skills; and,
Good written and verbal communication skills with the ability to interact with all levels of internal and external customers.
Reports To: Manager, Payroll
Location: Gibraltar House, 77 Main Street, Winnipeg MB
We create a collaborative and constructive culture by:
Being Enterprising • Committing to our Customer • Working with Passion • Leading and Developing Others • Demonstrating Respect and Inclusivity • Building Trust
The North West Company is committed to inclusion and diversity and encourages applications from all candidates including but not limited to: all religions and ethnicities, LGBTQ2s+, BIPOC, and persons with disabilities.
A competitive salary is being offered along with opportunities to learn, develop and advance throughout the organization. We thank all applicants for their interest; however only those selected for an interview will be contacted.
For Internal Applicants Only:
Salary Grade: C0R004
Interested internal applicants are invited to apply directly on the website no later than 4:00 P.M, Friday, February 10, 2023. Internal applicants must select “Yes” as the answer to “Are you currently employed by The North West Company or any of its subsidiaries?” during the application process.
Positions will be advertised externally; however internal candidates will receive first consideration based on qualifications. NWC employees are encouraged to bring forward applications of external candidates that meet the qualifications of this position.
NOTE: Prior to applying, an internal employee MUST obtain a written endorsement email from their current Manager or Manager – once – removed and provide this to the recruitment team before they can be considered for opportunities. This position adheres to the Corporate Job Posting Guidelines.